Fleet Management

Fleet management in ASAERP involves the administration and maintenance of an organization's fleet of vehicles, including cars, trucks, and other mobile assets. It includes tracking vehicle usage, maintenance, and expenses.

Managing Fleet Vehicles and Drivers:

1. Access ASAERP: Log in to your ASAERP account with the necessary permissions to manage fleet vehicles and drivers.

2. Go to the Fleet Module:

   • In the left sidebar, click on the "Fleet" module.

3. Access Fleet Management Options:

   • Within the Fleet module, you can find options to manage vehicles, drivers, vehicle service items, logs, and expenses.

Vehicle:

A vehicle in ASAERP represents a specific automobile or mobile asset owned or used by an organization. It includes details like the vehicle's make, model, registration information, and maintenance history.

Adding and Managing Vehicles:

1. Access ASAERP: Log in to your ASAERP account with the necessary permissions to add and manage vehicles.

2. Go to the Fleet Module:

   • In the left sidebar, click on the "Fleet" module.

3. Click on "Vehicle":

   • In the Fleet module, you can find the "Vehicle" option.

4. Add a New Vehicle:

   • Click the "+ New" button to add a new vehicle.

5. Enter Vehicle Details:

   • In the vehicle form, provide details such as the vehicle's make, model, registration number, and ownership information.

6. Save the Vehicle:

   • After entering the required information, click the "Save" button to add the vehicle to the system.

Driver:

In the context of fleet management, a driver in ASAERP is an individual assigned to operate a company vehicle. Driver records include information about their qualifications, licenses, and contact details.

Adding and Managing Drivers:

1. Access ASAERP: Log in to your ASAERP account with the necessary permissions to add and manage drivers.

2. Go to the Fleet Module:

   • In the left sidebar, click on the "Fleet" module.

3. Click on "Driver":

   • In the Fleet module, you can find the "Driver" option.

4. Add a New Driver:

   • Click the "+ New" button to add a new driver.

5. Enter Driver Details:

   • In the driver form, provide details such as the driver's name, contact information, and driver's license information.

6. Save the Driver:

   • After entering the required information, click the "Save" button to add the driver to the system.

Vehicle Service Item:

This refers to items or services associated with the maintenance and servicing of vehicles. It includes parts, labor, and other expenses related to vehicle upkeep.

Managing Vehicle Service Items:

1. Access ASAERP: Log in to your ASAERP account with the necessary permissions to manage vehicle service items.

2. Go to the Fleet Module:

   • In the left sidebar, click on the "Fleet" module.

3. Click on "Vehicle Service Item":

   • In the Fleet module, you can find the "Vehicle Service Item" option.

4. Add a New Service Item:

   • Click the "+ New" button to add a new service item for vehicles.

5. Define Service Item Details:

   • In the service item form, specify the name, description, and service details.

6. Save the Service Item:

   • After defining the service item, click the "Save" button to add it to the system.

Vehicle Log:

A vehicle log in ASAERP is a record of a vehicle's usage, including trip details, fuel consumption, maintenance activities, and any incidents or accidents.

Recording Vehicle Logs:

1. Access ASAERP: Log in to your ASAERP account with the necessary permissions to record vehicle logs.

2. Go to the Fleet Module:

   • In the left sidebar, click on the "Fleet" module.

3. Click on "Vehicle Log":

   • In the Fleet module, you can find the "Vehicle Log" option.

4. Record a Vehicle Log Entry:

   • Click the "+ New" button to record a new vehicle log entry.

5. Enter Log Details:

   • In the log entry form, specify the vehicle, driver, date, and details of the log entry.

6. Save the Vehicle Log Entry:

   • After entering the required information, click the "Save" button to record the vehicle log entry.

Vehicle Expenses:

Vehicle expenses in ASAERP encompass all costs associated with owning and operating company vehicles. This can include fuel, maintenance, repairs, insurance, and more.

Managing Vehicle Expenses:

1. Access ASAERP: Log in to your ASAERP account with the necessary permissions to manage vehicle expenses.

2. Go to the Fleet Module:

   • In the left sidebar, click on the "Fleet" module.

3. Click on "Vehicle Expenses":

   • In the Fleet module, you can find the "Vehicle Expenses" option.

4. View and Manage Vehicle Expenses:

   • You can view and manage expenses related to fleet vehicles in this section.